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Allan Rock Admin Wants Unspecified Closed Session: Nov. 7 Senate Meeting

November 3, 2011

From: Joseph Hickey
To: VP Governance, Diane Davidson
Date: November 3, 2011
Subject: Nov. 7 Senate meeting – Closed session

Dear VP Governance Diane Davidson,

Senate members received the document package for the November 7 Senate meeting on November 2.

Item #6 in the proposed meeting Agenda is a proposed in camera (closed to public) session labelled “For Consultation.”  There are no accompanying documents to Agenda item #6, and no other information has been provided to Senators regarding the purpose of this item.

The Senate is the highest academic governing committee of our publicly-funded institution.  Meetings are open to the public, video recorded, and the video is posted on the university website.  It is therefore essential that Senate members and community observers be provided with adequate information regarding the purpose of the work to be done during any proposed closed sessions.

City of Ottawa Council, for example, has recognized the need for transparency and responsibility to the public in announcing the nature of in camera sessions:

“In order to close a meeting to the public, City Council or the local board must state by resolution that a closed meeting will be held and state the general nature of the matter to be considered at the closed meeting. As previously noted, City Council goes further to incorporate the specific subject matter to be discussed in camera as part of the resolution. Public notice of a meeting is also required.”

– City of Ottawa’s Provisions on Open and Closed Meetings (link)

Please inform Senate members and the public of the specific subject matter to be considered in item #6 of the Nov. 7 meeting Agenda.

Please also provide the Senate’s criteria for holding in camera sessions, and the vote-count required to go in camera.

Please provide this information by the end of the day on Thursday, November 3.


Joseph Hickey
Student Senator, FGPS (sciences)

Cc: Senate members, concerned community members

One Comment leave one →
  1. November 3, 2011 3:55 pm

    From: Hazel Gashoka
    To: Diane Davidson
    Cc: Senate members
    Date: November 3, 2011
    Subject: Unspecified In-Camera Session

    Dear VP Governance Diane Davidson,

    On November 2, 2011 at 15:50, I received the meeting materials for
    the November 7 meeting of the Senate.

    Item 6 on the agenda states that there is an in camera session which
    is labelled “For Consultation”. I find it problematic that no other
    information has been given to the agenda point in question. In
    addition, I request that members of the Senate are informed vis-a-vis
    what will be discussed.

    I would appreciate a timely response.

    Kindest Regards,

    Hazel Gashoka
    Undergraduate Student Representative to Senate, Faculty of Social Sciences

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